When configuring security settings for volunteer data, which is NOT a recommended practice?

Providing all staff access to review volunteer information is typically not a recommended practice due to privacy and security concerns associated with sensitive data. In many organizations, especially those handling volunteer information, maintaining confidentiality and controlling access to data is critical. Granting unrestricted access to all staff can lead to unintended disclosures of personal information, potentially violating privacy regulations or organizational policies.

Utilizing roles for sensitive volunteer data access allows organizations to define who can view or manage volunteer information based on their job responsibilities. This ensures that only those who need access to specific data for their role can view it, thus enhancing data security.

Employing permission sets provides an additional layer of access control. This allows organizations to tailor access more finely without needing to create a new role for every possible combination of access needs. This flexibility is key in managing various access requirements among different staff members.

Setting public groups for specific user roles further enhances the ability to manage access effectively by grouping users with similar access needs, simplifying the sharing of relevant information while keeping sensitive data restricted to the appropriate individuals. Together, these practices help ensure that sensitive volunteer information is protected while still allowing necessary access for those who require it to fulfill their roles.